Wedding
Lima, Peru — May 23
This week (Week 14)
- Confirm driver schedules for the Lima weekendcomms • Juan • Due: 2026-04-28
- Create WhatsApp Communities and groups for May arrivalcomms • J+K • Due: 2026-04-28
- Plan thank-you speech (groom + father of bride)other • Juan • Due: Week 14
- Review contingency budget ($2,741 remaining)other • J+K • Due: 2026-04-28
- Send final payment to La Clévenue • J+K • Due: 2026-04-28
Master tracker (all weeks)
| Week | Due | Category | Task | Owner | Status |
|---|---|---|---|---|---|
| 1 | 2026-01-27 | comms | Send "Early Jan" RSVP WhatsApp bump to 86 pending | J+K | done |
| 1 | 2026-01-27 | comms | Set up Master Playlist folder with sub-folders (Cocktail, Dinner, First Dance, Late Night) | Juan | done |
| 2 | 2026-02-03 | music | First Dance Rehearsal (Amante Bandido transitions) | J+K | done |
| 2 | 2026-02-03 | music | Organize and share initial playlist links with the DJ | Juan | done |
| 3 | 2026-02-10 | decor | Finalize La Carreta "Welcome Party" and "Cocktail" signage designs | J+K | done |
| 3 | 2026-02-10 | decor | Order personalized matchboxes, slippers, and photobooth backdrop | Karen | done |
| 4 | 2026-02-17 | logistics | Finalize Mancora refunds (Tierra Viva / Makeup Artist) | Karen | done |
| 4 | 2026-02-17 | logistics | Reserve buses; confirm "Party Bus" sound system specs and beer stock | Juan | done |
| 5 | 2026-02-24 | music | "Homecountry" Remix Session: blend traditional stems with House layers | Juan | done |
| 5 | 2026-02-24 | music | Define walking order for ceremony and define song for Parent dances | J+K | done |
| 6 | Week 6 | comms | Add guest info page to website (restaurants, things to do, makeup artists) | Karen | open |
| 6 | 2026-03-08 | comms | Fix copy of RSVP follow-up email | Juan | open |
| 6 | 2026-03-03 | comms | Launch IG posts for friends to build momentum | J+K | open |
| 6 | 2026-03-03 | comms | Update website with restaurant recommendations (Canta Rana, Dansa, etc.) | Karen | open |
| 7 | Week 7 | other | Call Amex for Tierra Viva refund | Karen | open |
| 7 | Week 7 | music | Choose music for the church ceremony | J+K | done |
| 7 | 2026-03-10 | photo | Confirm photographer/videographer booking and shot list | J+K | done |
| 7 | Week 7 | logistics | Define Mancora rooms and assignments | J+K | done |
| 7 | 2026-03-10 | music | Finalize room assignments for Mancora after-party | J+K | open |
| 7 | 2026-03-10 | music | Performance check: full walkthrough of choreography and DJ transitions | J+K | done |
| 7 | Week 7 | music | Turn in playlists for Mauricio | Juan | open |
| 8 | Week 8 | catering | Add food for pre-boda to the overall plan | J+K | done |
| 8 | 2026-03-17 | transport | Confirm bus booking for 123+ guests (church → venue) | J+K | done |
| 8 | Week 8 | logistics | Create welcome party timeline with team | J+K | open |
| 8 | 2026-03-17 | logistics | Finalize design of personalized knick-knacks | Karen | open |
| 8 | Week 8 | music | Finalize first dance song and version | J+K | done |
| 8 | Week 8 | music | Re-confirm welcome party music group and set list | J+K | done |
| 8 | 2026-03-17 | logistics | Review day-of timeline with La Clé (minute-by-minute) | J+K | open |
| 9 | Week 9 | photo | Ask photographer to send entire schedule | J+K | open |
| 9 | Week 9 | music | Build set list for own DJ set | Juan | open |
| 9 | 2026-03-24 | music | Confirm "Whole Thing" recording requirement with Photographer/Videographer | J+K | open |
| 9 | 2026-03-24 | music | Confirm Gustavo Urbina criolla show setlist | J+K | open |
| 9 | Week 9 | music | Decide on adding instruments to DJ set | Juan | open |
| 9 | Week 9 | decor | Define creativity session: lasers, lights, forest | Juan | open |
| 9 | Week 9 | photo | Lay out schedule recap with photographers | J+K | open |
| 9 | Week 9 | logistics | Submit documents to Lucy at St Kerien | J+K | open |
| 9 | 2026-03-24 | music | The Forest Session: creativity meeting for lasers, forest lights, and DJ tree | Juan | done |
| 10 | Week 10 | music | Book sound system for Mancora | Juan | open |
| 10 | 2026-03-31 | decor | Define setup for La Carreta tables (signage, matchboxes, backdrop) | Karen | open |
| 10 | 2026-03-31 | decor | Finalize seating chart and floor plan feedback (bar placement/DJ inversion) | J+K | done |
| 10 | Week 10 | comms | Finish Miami church program | J+K | open |
| 10 | Week 10 | decor | Look at guest books for signing | J+K | open |
| 10 | Week 10 | music | Plan father & daughter dance | J+K | done |
| 10 | Week 10 | music | Plan mother & son dance | J+K | done |
| 10 | Week 10 | logistics | Plan table assignments for certain guests | J+K | open |
| 10 | Week 10 | logistics | Re-confirm guest count for La Carreta | J+K | open |
| 11 | Week 11 | photo | Create must-have photos list | Karen | open |
| 11 | 2026-04-07 | comms | Finalize list of guests for each bus route | J+K | open |
| 11 | 2026-04-07 | comms | Provide must-have photo list to photographer | Karen | open |
| 12 | Week 12 | music | Explore drum circle for Mancora | J+K | open |
| 12 | 2026-04-14 | attire | Final dress fitting (Karen) and final suit fitting (Juanca) | J+K | done |
| 12 | 2026-04-14 | attire | Finalize Hora Loca outfit details (dancers in white/percussion) | J+K | open |
| 12 | Week 12 | music | Plan transition to party | J+K | open |
| 13 | 2026-04-21 | logistics | Organize and inventory all personalized items (matchboxes, slippers) | Karen | done |
| 13 | 2026-04-21 | logistics | Print all stationery (menus, table numbers, señalética) | Planner | open |
| 13 | 2026-04-21 | catering | Ship 10 bottles of Guaro to Lima | Juan | open |
| 14 | 2026-04-28 | comms | Confirm driver schedules for the Lima weekend | Juan | done |
| 14 | 2026-04-28 | comms | Create WhatsApp Communities and groups for May arrival | J+K | done |
| 14 | Week 14 | other | Plan thank-you speech (groom + father of bride) | Juan | done |
| 14 | 2026-04-28 | other | Review contingency budget ($2,741 remaining) | J+K | open |
| 14 | 2026-04-28 | venue | Send final payment to La Clé | J+K | open |
| 15 | Week 15 | other | Assemble Mancora care packages | Karen | open |
| 15 | 2026-05-05 | other | Assemble Mancora care packages and confirm huge floating globos | Karen | done |
| 15 | 2026-05-05 | other | Finalize budget and logistics for specialized party supplies ("DRUG$") | Juan | done |
| 15 | 2026-05-05 | other | Finalize nanny for Kira (Fri PM – Sun noon) | J+K | open |
| 15 | Week 15 | other | Plan DRUG$ budget and logistics | Juan | done |
| 16 | 2026-05-12 | logistics | Final check of La Carreta setup and welcome party signage | Karen | done |
| 16 | 2026-05-12 | logistics | Final soundcheck and DJ set walkthrough | Juan | done |
| TBD | 2026-04-11 | photo | Add the DJ booth recording thing from Zey Zey to the photo mood board | Karen | done |
| TBD | Week TBD | music | Adjust speeches and performances around first look and sunset timing | J+K | done |
| TBD | Week TBD | logistics | Adjust timeline to accommodate first look and sunset | J+K | done |
| TBD | 2026-04-01 | other | Arrange horses for beach entrance/ceremony | Juan | open |
| TBD | Week TBD | other | Book hair and make up for juancas family | J+K | done |
| TBD | 2026-03-25 | venue | Book Mancora accommodation for 3 nights (arrival reception night) | Juan | open |
| TBD | Week TBD | other | Book restaurant near Intercontinental Hotel for lunch before welcome party on Friday | J+K | open |
| TBD | 2026-04-01 | music | Book sound bath practitioner for ceremony | Karen | open |
| TBD | Week TBD | other | Build day-of kit for groom (2nd shirt, shoes, toiletries) | Juan | open |
| TBD | 2026-03-22 | venue | Check in w Manuela re venue | Juan | done |
| TBD | Week TBD | other | Checking franks balance and making sure w heave all our finances in a good database as well where you can recall everything. If you check our transcripts for franks commitment and balance it’s 100% there I also see it on the web App | J+K | done |
| TBD | Week TBD | other | Collect money for houses food and drinks | J+K | done |
| TBD | 2026-03-19 | transport | confirm shuttle headcount | J+K | open |
| TBD | 2026-03-19 | transport | confirm shuttle headcount by 2026-03-19 | J+K | open |
| TBD | Week TBD | other | Confirm transport | J+K | open |
| TBD | Week TBD | other | Connect Juancas family with transport | J+K | open |
| TBD | Week TBD | venue | Consult La Huaca regarding horse entrance and timing | J+K | done |
| TBD | Week TBD | other | Contact Intercontinental to confirm dinner reservations and guest treatment for wedding weekend | J+K | done |
| TBD | Week TBD | attire | Coordinate makeup for Karen with adjusted timeline | Karen | open |
| TBD | Week TBD | party | Decide where to stay for Mancora — Party Hour or Punta Alita | J+K | open |
| TBD | Week TBD | venue | Figure out Friday night plan after the welcome party | J+K | done |
| TBD | 2026-03-22 | music | Find cover songs for church ceremony | Juan | open |
| TBD | Week TBD | other | Get box for wedding money gifts | J+K | open |
| TBD | Week TBD | other | Get ear plugs for the wedding | J+K | done |
| TBD | Week TBD | other | Get Kira ready for Lima and Mancora | J+K | done |
| TBD | Week TBD | party | Get more toppings for hora loca incl glasses and instruments | J+K | done |
| TBD | 2026-03-22 | decor | Give detailed inspo to designer | Juan | open |
| TBD | Week TBD | party | Go to Gamarra the week in Peru to buy stuff for wedding after party | J+K | done |
| TBD | 2026-04-01 | music | Hire drummers for beach ceremony | Juan | open |
| TBD | 2026-03-31 | decor | Honoring loved ones who passed: memorial installation | J+K | open |
| TBD | 2026-03-22 | music | Hora loca intros, own songs for church and cocktail intro | Juan | done |
| TBD | Week TBD | other | karen cookie write ok | J+K | open |
| TBD | Week TBD | other | karen write test | J+K | open |
| TBD | 2026-04-14 | attire | Kira-themed Hora Loca items | J+K | done |
| TBD | Week TBD | other | Make mini site for mancora; houses / food / drinks / itinerary / other activities | J+K | done |
| TBD | 2026-03-24 | decor | Memorial installation: collect and select photos | J+K | done |
| TBD | 2026-03-24 | venue | Memorial installation: confirm placement/location at venue | Juan | done |
| TBD | 2026-03-27 | decor | Memorial installation: source frames and display materials | Karen | done |
| TBD | Week TBD | transport | Notify Intercontinental about the 3 shuttle buses arriving for wedding weekend | J+K | done |
| TBD | 2026-05-20 | transport | Organize music and drinks for shuttle buses | J+K | done |
| TBD | Week TBD | logistics | Plan bus & table assignments grouped by family (Juan / Karen / friends) | J+K | open |
| TBD | 2026-03-22 | music | Plan Ilumina moments and timeline | Juan | done |
| TBD | Week TBD | catering | Plan ocean-to-table catering for Mancora beach party | J+K | open |
| TBD | 2026-04-05 | music | Plan sunset dancing setup with DJ/speakers | Juan | open |
| TBD | 2026-03-30 | catering | Plan welcome dinner/reception for arrival night | J+K | open |
| TBD | Week TBD | transport | Reconfirm car booking for wedding day | Juan | open |
| TBD | Week TBD | venue | Research Mancora beach venues for fire pit party | J+K | done |
| TBD | Week TBD | decor | Research massive sunset lamp to recreate for wedding decor | J+K | open |
| TBD | Week TBD | other | Research other activities | J+K | done |
| TBD | Week TBD | other | Schedule haircut for Juan | Juan | open |
| TBD | Week TBD | other | Send message to everyone on WhatsApp group | J+K | open |
| TBD | 2026-04-05 | decor | Set up fire elements/torches for beach ceremony | J+K | open |
| TBD | Week TBD | music | Source drummers and sound bath practitioner for Mancora | J+K | done |
| TBD | 2026-04-10 | decor | Source sun/moon/mirage themed decorations | Karen | done |
| TBD | Week TBD | other | Suggest alternative stay to others | J+K | done |
| TBD | Week TBD | photo | Take pictures for difuntos (deceased family) | J+K | open |
| TBD | Week TBD | photo | Take pictures for welcome party | J+K | open |
| TBD | Week TBD | other | The database refresh based on a new export | J+K | done |
| TBD | Week TBD | other | to talk to the hotels so that we ensure it’s all in order | J+K | done |
| TBD | Week TBD | catering | Try alcohol and wine ahead of wedding when in Peru the week before | J+K | done |
| TBD | 2026-03-14 | transport | Update shuttle information per Karen's request | Nicole | open |
| TBD | Week TBD | other | Write something about Juan's dad and print with difuntos pictures in big | J+K | done |
Status is read-only in the MVP shell. Next step: persist statuses + notes.